Software used for maintenance management

Maintenance software can have an impact on several roles within an organization. Here are a few key users and how they can take advantage of maintenance software. Stop managing work orders with paper, whiteboards, and spreadsheets. Maintenance management software allows you to easily create, view, track, prioritize and complete work orders from anywhere, at any time.

Access past work orders, attach images and documents, and create task lists for any work request or asset. Work order software can make your operation more efficient and ensure unplanned downtime becomes a thing of the past. Maintenance software allows facilities to record previous issues, inspections, and solutions for individual assets using notes, images, and root cause analysis. Maintenance teams can use these tools to see how breakdowns were solved in the past so they can repair recurring problems quickly and effectively, and minimize downtime.

It tracks parts, connects you to suppliers and vendors, optimizes inventory levels, and notifies appropriate personnel when stock falls below minimum quantities, so you can control inventory costs and boost uptime. The best decisions are driven by data. Maintenance software allows you to capture information on everything from asset performance to labour and organize these metrics into easy-to-read findings. Custom templates and automated reports make maintenance reporting easier than ever.

You can spot trends, target inefficiencies, correct problems before they get out of hand, and identify areas to cut costs and downtime. The days spent rushing around, putting out fires are over. Maintenance software provides a smoother path to preventive maintenance and an end to maintenance chaos. Preventive maintenance software gives you the ability to schedule maintenance, send alerts to technicians when a job is due, and increase access to resources that make planned tasks quicker and more effective.

The result is a streamlined process that helps preventive maintenance flourish. There never seems to be enough time in the day to get everything done. Maintenance scheduling software can help you maximize the time you do have by wiping out inefficiencies and fine-tuning your routines.

Maintenance software tools, like calendars, usage-based triggers, workflows, automated reports, mobile apps, and notifications, give your facility the edge it needs to save time, control costs and improve asset health.

Leverage the cloud to work better together in the connected age of maintenance and asset management. Getting buy-in starts when searching for software. This way, everyone gets on the same page and has their voice heard. Just like a house without a good foundation will collapse, so too will your maintenance software implementation without the proper processes and policies to support it. These resources can range from small, like a standard process for handling work orders, to large, such as creating an asset management policy or a formal preventive maintenance program.

To put it simply, IoT refers to the interactions of machines that are connected to the internet. The idea is that if an asset in the field requires maintenance or breaks down, a message can be sent between the asset and your system to let you know that a field service employee needs to be dispatched. This change represents a huge shift in the way asset maintenance can be carried out in the future.

When coupled with a cloud-based asset maintenance management software, an alert can be delivered to an office staff member that an asset is at risk of failure. They could, in turn, then schedule and alert the nearest field service staff member to the job, have that person visit the asset onsite, view a full repair and test history and fix the issue, all without the customer even being aware that an asset was at risk of stopping their operation.

Are you looking to update your processes with comprehensive invoicing software? Fill out the form and we'll be in contact to arrange a consultation tailored to your business. Hear directly from our customers with the top five reasons people are moving to simPRO to grow their business in ! United Kingdom. United States. Support Contact Us Get Started. Why move to an Asset Maintenance Management Software The example above illustrates the challenges faced by maintenance businesses trying to manage multiple assets, requiring different levels of service, across multiple sites.

Consider: Are your asset maintenance and test history records on paper or files that are kept in your office? Is it challenging to schedule the right field service employee to the right job? What should you look for in an Asset Maintenance Management Software The most important thing that an asset maintenance management software can provide is a central location for all important information about the assets you manage.

Move your business into the cloud First things first, get your business onto a cloud-based asset management software. Scheduling and location routing Software that includes scheduling and routing capabilities will make a huge difference in the efficiency of your team. Maintenance planning and barcoding Meet SLAs with tools that directly support the management of preventative maintenance schedules for assets under contract.

A properly implemented system will automate maintenance work and maintenance programs, lower maintenance costs, and provide real-time KPIs and maintenance history for your maintenance team. The primary reason businesses use maintenance management software is to ensure production levels are never interrupted and that their profitability remains at a consistent level and is not threatened by equipment failure or downtime.

Maintenance management systems will increase the reliability of your production facilities, maximize the life of your equipment, and increase the safety of your employees. Often referred to as a computerized maintenance management system CMMS software , a properly deployed maintenance management solution will keep your business proactive rather than reactive with how it approaches maintenance.

This is accomplished by tracking and controlling all of your company assets such as equipment used in daily operations, or the facilities you conduct your business out of although a facility management software may be used as well. For every type of maintenance, there is an equivalent maintenance software that will work best for the situation. These can be broken down into the type of maintenance being performed, such as reactive, preventive, predictive, condition-based, or reliability-centered maintenance.

Some of the top benefits of maintenance management software include:. Proper preventive maintenance procedures will keep your assets running at optimal levels with limited downtime.

This means your assets can continue to work for you and generate revenue for the company. A maintenance management software will automatically generate work orders for preventive maintenance tasks, eliminating the need for a human to properly time and submit work orders.

Rather, these preventive tasks automatically generate repair tasks for your staff during non-peak times so your machines can continue to thrive when needed. Without proper maintenance features put into place, assets will depreciate at a quicker rate and become overused. This can lead to machines breaking down quicker, and means machines and equipment are at a greater risk of malfunction.

Predictive maintenance can help spot problems before they occur. It will also save on labor expenses that could be incurred when a machine becomes faulty. Catching errors in equipment early and often will lead to less frequent turnover of assets, as well as save on labor costs involved with performing the maintenance. Companies who invest a solid amount of money into their core assets will want to maintain them as long as possible. Sometimes, spending money now will save an exponential amount of future spending.

Customers are happy when they receive their orders on-time, and want to do repeat business with companies that can meet their demands frequently. Assets and equipment that are kept in a serviceable and easier to manage condition will consistently help you produce quality products that your customers enjoy, without any delays due to unexpected machine downtime.

Likewise, employees are happy when they can get through the work-day uninterrupted with non-routine tasks such as maintenance. It could be something as simple as a faulty air conditioning unit in a warehouse. Computerized maintenance management software CMMS or maintenance management software: which does your business need?

In short, CMMS and maintenance management software will provide you with the same functionalities. The goal of CMMS is to provide you with maintenance management capabilities, such as preventive and predictive features that can help you prolong the life of your assets. Both types of software will provide you with the means to create work orders, record spare parts inventory, scheduling preventive maintenance, and record asset histories.

Another type of similar software is enterprise asset management software or EAM software. This type of solution was created as a type of CMMS software for enterprise-level organizations looking to implement global maintenance initiatives.